SpectraSoft simplifies autism scheduling and reimbursement for treatment centers
The Autism News | English
Tempe, AZ — Scheduling autism treatment is a bit like weaving an intricate tapestry. Anywhere from two to five therapists and supervisors typically meet with a child several times a week, either at home or school.
There are also separate sessions with parents…time that must be set aside for case management…and team meetings, where slots in the schedule must be found for everyone involved in the client case to come together at the same time.
Further complicating the mix are frequent cancellations, when a child is not feeling up to a visit or if there is a scheduling conflict at school or with another activity.
New scheduling software for autism that solves these problems is now available from SpectraSoft, Inc. (Tempe, AZ).
Like most schedulers, the SpectraSoft system displays the schedule of each therapist on a grid, like a traditional appointment book. What makes it different is the ability to see the client’s schedule the same way, as a column on the grid. The client column not only displays client appointments, it also notes “not available times,” such as when a client is at school or in other activities.
Administrators can create custom views of the schedule on the fly, placing a client’s schedule alongside the schedules of the consultants working on the case. That way as cancellations occur throughout the week, it’s easy to spot the best times to reschedule.
By rescheduling more cancellations and reducing staff down time, autism centers can raise productivity as much as 20% with SpectraSoft. Therapists get paid for more of their scheduled hours; clients receive more of their scheduled services; and the treatment organization generates more revenue – especially important at a time when public funding for autism faces budget cuts and an uncertain future.
The scheduling software also makes it easier to document cases and file reports to payers. It keeps track of scheduled visits that are either completed or canceled and then prints reports of therapist hours worked, broken down by funding source. This dramatically reduces time needed to file for reimbursement.
Therapists can also print time sheets that are signed by the parent after each visit. This comprehensive documentation comes in handy when funding sources call with questions or to review performance.
A web-based version of the scheduling software allows case supervisors to keep track of all their therapists throughout the day — ideal for traveling therapists who may visit several classrooms and homes throughout the day.
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